City Manager’s Weekly Report for week ending June 7, 2019

City Manager’s Weekly Report
for week ending June 7, 2019

Ryan Harriman accepts job as Planning Manager in City of Covington. Community Development Director Ryan Harriman has accepted a job as Planning Manager in the City of Covington. June 21 will be his last day.  Ryan will oversee the development of a 1.3 million square foot commercial and residential sub area development and will manage several city subordinates. Ryan was not looking to leave the City of Normandy Park, but was intensely recruited for months, and ultimately accepted a very generous offer. We will post the Community Development position on Monday.

Final Gray and Osborne Recreation Center Facilities Assessment. Subsequent to the Facility Planning Task Force Report in November 2015, two issues required determination 1) siting of city facilities and 2) the cost of upgrading the Recreation Center. Option 4A of that study indicated that for $10.7m – $14.7m a new city hall and police building, and recreation center could be built. The renovated recreation center with additive elements was estimated to cost $1,076,709 (renovation) plus $2.39m (an addition to the rec center). The Gray and Osborne study tests these renovation costs against structural engineering review and cost analysis. This report indicates that renovation costs will be closer to $1.6m, plus $800K of additional recommended expenditures (G&O, Tables 2,3,4,5). When finished with all these renovations, the report states that the building will be 60% as safe as a building built to contemporary building codes. Moreover, the report identifies serious seismic deficiencies, which it calls Critical (Short Term) and Critical (Long Term) deficiencies that should be either implemented within two (2) months or initiated within “…two months or as soon as possible, in order to minimize the risks associated with delaying improvements.” The report goes on to provide an example that “…seismic deficiencies identified by the evaluation carry a substantial risk to the occupants of the building in the event of a significant earthquake until the deficiencies are addressed.” (G&O, p.2) Based on this report, I am recommending to the City Council that the Recreation Center be permanently closed after August 16, 2019, and that the City Council direct staff bring contractual documents to the City Council for the demolition of the building as soon as possible thereafter, and further that the preschool should continue in the Council Chambers for one year.

Request for Qualifications for conceptual design of future government facilities at City Hall Park. Attached in this City Manager’s report is a draft RFQ for conceptual design of all government facilities on the City Hall Park site, which Council recently determined to be the preferred location for re-development of government facilities. This conceptual design may be followed by preliminary and final, fully costed, architectural plans for a recreation center, government offices and police station. Preliminary and final architectural plans may proceed with the same or with a different architectural firm. Construction will depend on cost and phasing. Metropolitan Park District and Real Estate Excise Tax revenues will pay for bonding for the Recreation Center and government offices portions of the project. General Fund revenues will not be available for this project, as those are related to police services. Donation may hasten the initial and later phases of the project. Once an architect selection committee completes its task, a contract for conceptual design services will be returned to the City Council. Council approval of the conceptual design contract will be discretionary. Conceptual, preliminary and final design can take about one year.  A subsequent construction process of the first phase, or all phases, depending on cost, resources and financing, will take about one to 1.5 years. A “request for qualifications” should not be confused with a “request for a proposal.”  Architects and engineers in the State of Washington must be selected through a process based on professional qualifications alone and not on the specifics or cost of a project. Contracting with an architect that is selected is a separate process.

Mark E. Hoppen, City Manager
City of Normandy Park
801 SW 174th Street
Normandy Park, WA  98166
(206) 248-8246 (Direct Phone)

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